Tracking Doctor Payments in Multi-Doctor Practices

Topic

Multi-Doctor Tracking

For

Practice Owners

Read Time

~2 minutes

Challenge

You offer a membership program with bundled services, but tracking payments to individual doctors based on who performed the service is difficult when you use a single “Smile Advantage” charge that gets zeroed out.

Solution

Implement a system with separate credits for each included service and link them to specific doctors.

Steps

1. Develop a fee schedule.
   • Create a transparent fee schedule outlining the cost of each service within the membership (e.g., cleaning, exam, X-rays).
   • Ensure fees align with operating costs and your doctor compensation structure.
2. Split credits based on services.
   • Divide the membership fee into separate credits for each service based on the fee schedule.
   • Example: a $400 membership fee with a $100 cleaning cost = a $200 credit for cleanings (2 x $100).
   • Repeat for other services.
3. Link credits to doctors.
   • Assign each service credit to a specific doctor (or pool of doctors) based on availability and expertise.
4. Apply credits upon service completion.
   • When a patient uses a service, apply the corresponding credit to the doctor who performed it.
5. Generate detailed reports.
   • Run reports showing the dollar amount associated with services completed by each doctor for accurate tracking.

Benefits

• Transparency: patients understand how their membership fee is used.
• Accurate tracking: doctor payments reflect individual service contributions.
• Flexibility: patients choose their doctor, and credits follow accordingly.
• Easy reporting: generate reports based on service completion and doctor involvement.

Additional tips

• Adapt the fee schedule and credit allocation to your specific needs.
• Consult your accounting team for the best ledger posting methods.